Global Fragrance Creative Personal & Team Assistant

Job Title: Global Fragrance Creative Personal & Team Assistant
Work Level: 1RH3
Location: Port Sunlight R&D

Want to change the world?
Unilever is one of the world’s leading suppliers of Food, Home and Personal Care products with sales in over 190 countries and reaching 2 billion consumers a day. Unilever has more than 400 brands found in homes around the world, including Dove, Sure, Persil, Omo, Domestos, and Lynx. Our purpose is “Brighten everyday life for All”.

As one of the world’s largest users of Fragrances, we recognise that creating exceptional fragrances is at the heart of delivering extraordinary consumer experiences and creating world-leading products. Superior fragrances play a critical role in the delivery of unmissable superiority for Unilever. To support this, we have embarked on a fragrance transformation journey to deliver world-class fragrances for our Personal Care, Beauty & Wellbeing and Home Care Business Groups. This transformation will consist of expert fragrance teams creating unmissably superior fragrances that are affordable by design.

Job Purpose
In this role you will provide proactive and first-class support to UFH’s Senior Creative Fragrance team of specialists.

You will join a fast-paced environment which requires the whole team, including the team assistant; to provide top level of service and deliver with excellence. This role requires an experienced team assistant, who is a self-starter with attention to detail who can anticipate the needs of the business and specialist team. The business has a very international footprint and will require the EA to interact regularly with a very international network both inside the business and externally, frequently covering different time zones. 

You must be capable of managing your own time flexibly and effectively, organising a complex travel schedule using excellent judgement in interacting at the highest levels of the company.

What Will Your Main Responsibilities Be?

• Providing full support to the Global Fragrance Creative Director & Creative Team, including travel arrangements, meeting management across time zones, processing expenses, agendas, visitor coordination, and event planning.
• Communicating effectively with the team to anticipate and resolve issues proactively.
• Managing high-touch stakeholders with elevated engagement needs and expectations.
• Addressing operational and administrative tasks efficiently to streamline processes.
• Organizing international and local travel, including itineraries, visas, and all necessary logistics. Proactively managing organising parties and participants to ensure seamless visits.
• Planning meetings and workshops locally and abroad, including venue booking, agenda preparation, arranging activities, logistics, and ensuring smooth technical setups.
• Coordinating highly confidential external meetings.
• Managing a global network of internal and external stakeholders while serving as a point of reference for local teams and external partners.

Skills & Experience Your Should Have

• This role requires proven experience and track record of high performance as a Personal Assistant and experience working in a regional or global organization.
• Critically, you must be well organized, able to prioritize tasks of high complexity and can build relationships with an international network with key stakeholders across different levels internally and externally.
• You must be flexible, have a high degree of maturity, self-confidence, and enthusiasm with strong interpersonal skills.
• Accuracy and speed are essential.
• Initiative to think proactively how to support and best assist the team.
• You must be comfortable working both in a face-to-face and in a virtual environment, collaborating with people from different cultures around the world.
• You must be trustworthy, sensitive, and discreet when exposed to confidential information.
• Experience in managing office processes is important and where necessary, developing new approaches to meeting changing needs in digitalisation.
• Excellent in Microsoft applications including Outlook, Word, Excel, and PowerPoint, ability to quickly acquire new IT skills to utilize key company software and systems.
• An interest in Fragrance & an appetite to upskill in the business acumen associated with the industry.