GM Assistant & Administration

Position Name: GM Assistant & Administration

Location: Malaysia

The Ice Cream division at Unilever is preparing to stand on its own, aiming to become an independent, EUR 8.3 billion publicly listed company by the end of 2025. We’re on a mission to create the ultimate snacking company.​ A place where growth, innovation, founder and ownership mentality, and performance are cultivated and rewarded. And where we craft extraordinary ice cream experiences - transforming ordinary moments into lasting memories.​ Because we know, life tastes better with ice cream.​

The Magnum Ice Cream Company is all about growth. Growing our business. Growing our customers’ businesses. Growing our people’s careers.​ Growth begins with empowerment. So we free our people to be innovative, responsible entrepreneurs, driven and equipped to give our consumers more amazing products and unforgettable moments – and having fun doing it.​

With 19.000 expert ice cream colleagues and iconic brands like Wall’s, Cornetto and Ben & Jerry’s, loved in 76 countries, we are the world’s largest Ice Cream company leading the industry.  We have been taking pleasure seriously for more than 100 years, serving happiness with every lick or scoop of ice cream for generations.

We are investing to unlock the full growth potential of The Magnum Ice Cream Company as a standalone entity, once we separate from Unilever, which is planned to happen before the end of 2025.

We dream big but keep things simple to act fast.​

If you want to grow with us, make an impact, and shape the future of Ice Cream, this is the place for you!

JOB PURPOSE:

Ice Cream is the place where you can bring your purpose to life with the work that you do – creating a better business and a better world.  If you are ​keen to contribute to the effectiveness and efficiency of the business by providing a high level of assistance and support in the diversified range of activities for the General Manager and the Leadership team as required, ​then this role is just for you! 

KEY RESPONSIBILITIES:

• Promotes efficient time management through effective diary and meeting management: 

- Ensuring attendance of the leadership team at meetings on schedule with adequate preparation and information  

• Supporting leadership team in preparation and follow-up of LT meeting  

• Managing all aspects of meetings held on site (eg booking of rooms, catering, necessary logistics) 

• Organise domestic and international travel including necessary visas, accommodation, ground transport, and necessary logistics.  

• Promotes a teamwork environment by effectively liaising with senior staff and others on behalf of the General Manager, taking necessary follow-up action and preparing progress reports as required. 

• Event Management: Support the team and help execute all external customer events 

- Provide support for all internal events and meetings e.g Conferences, Townhalls, Huddles.  

- Organises Leadership team meetings and away days  

- Supports and helps execute all internal visitors’ programmes  

- Provides support for external engagements  

• Expenses & Invoices: 

- At beginning of every month, ensure expenses are completed and sent to Accounts Department 

- Ensure all approvals completed within time frames for expenses on all relevant systems.  

- Raise purchase orders as requested by LT through Coupa and process invoices in Omniflow  

• Paying invoices for Relevant suppliers  

- Contributes to the culture of the team through keeping the pulse on overall team sentiment and working closely with the LT to drive engagement  

- Contact for all employees and Building Manager for office maintenance

QUALIFICATIONS :

• ​​2+ years of experience supporting senior management within a corporate environment, preferably cross-functional  

• ​Office management experience highly desirable 

WHAT YOU NEED TO SUCCEED:

• ​​Exceptional time management and organisational skills  

• ​Attention to detail and a willingness to lean in to help the LT be at its best 

• ​Highly organised, structured and ability to prioritise   

• ​Adaptable, can cope with change 

• ​Excellent interpersonal and communication skills  

• ​Diary/calendar management  

• ​Proficiency in using MS Word, MS Excel and MS PowerPoint​ 

LEADERSHIP:  The Ice Cream Way

• You are energized by delivering fantastic results. You are an example to others – both your results and your resilience. You are constantly on the lookout for better ways to do things, engaging and collaborating with others along the way. 

• As an individual you are the one responsible for your own wellbeing and delivering high standards of work. You must also focus on the Consumer and what they need. You are humble and have your head up, looking around to interpret evidence and data smartly, spot issues and opportunities to make things better. 

As publicly announced, it is envisaged that Unilever will internally separate its Ice Cream business by July 2025, at which point this role will transfer to the new Ice Cream company. It is expected that the Ice Cream business will then separate from Unilever by the end of 2025. Any impact on terms and conditions of employment will be communicated in due course. This proposal is subject to consultation where legally required.

Unilever embraces diversity and encourages applicants from all walks of life. This means giving full and fair consideration to all applicants and continuing development of all employees regardless of age, disability, gender reassignment, race, religion or belief, sex, sexual orientation, marriage and civil partnership, and pregnancy and maternity. 

For the recruitment of this position, we would like to emphasize that local conditions apply to the position

*NL specific: for this vacancy in principle we will first consider candidates based in the Netherlands). If you are based outside of the Netherlands and you are interested to apply, please feel free to do so but we can only take your application on if a decision is made to also recruit outside of the Netherlands.

Please be aware if you are applying for this role from outside the Netherlands, if successful, your internal application will be treated as a self-initiated Change Location Outside of Country (CLOC) transfer.

You will be eligible for relocation support in the form of flights (to NL), immigration and tax support (in the year of move) and a lump sum in cash to be paid out during the first salary payment in the Netherlands. No further relocation support will be provided in a self-initiated CLOC. 

ARE YOU EXCITED TO CRAFT THE ICE CREAM FUTURE?

To apply, you must do so online. Please do not forget to upload your CV, latest EoY and a motivation letter to Olivia-Saesarontia.Project-HR@unilever.com.  If you have been informed that you are at risk of redundancy, please make sure to tick this box during your application. Please also attach your letter of redundancy to the application.

Your application will be reviewed against our requirements, and we will be in touch shortly after the closing date to provide you with an update on the status of your application.

By applying for this vacancy, you are confirming that you have made your Line Manager aware of your application and that you are at a point in your career with Unilever where it is appropriate for you to apply for other positions.

Disclaimer

Equal Opportunity Employer: Unilever is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, gender expression, national origin, or any other basis protected by applicable law, and will not be discriminated against on the basis of disability. 

Unilever is an organisation committed to equity, inclusion and diversity to drive our business results and create a better future, every day, for our diverse employees, global consumers, partners, and communities. We believe a diverse workforce allows us to match our growth ambitions and drive inclusion across the business. At Unilever we are interested in every individual bringing their ‘Whole Self’ to work and this includes you! Thus if you require any support or access requirements, we encourage you to advise us at the time of your application so that we can support you through your recruitment journey.