Office Manager

Who we are? 

Life Tastes Better With Ice Cream 

Unilever Ice Cream is the largest global Ice Cream Company in the world, with over 100 years of experience delivering a diverse range of indulgent, yet responsible, craft food experiences and treats delighting consumers. Committed to innovation, quality, and sustainability we have 35 brands, including 3 one billion Euro brands (Magnum, Wall’s, Ben & Jerry’s), a strong presence in over 60 countries, generating annual revenue of over $8 billion. All brands are driven to transform moments into memories through indulgent yet responsibly made and marketed products. We have a well-developed strategy to deliver growth and value creation which is clear on where to play and how to win. 

We turn the ordinary into the extraordinary by designing unique and innovative Ice Cream experiences that make life taste better, creating joyful experiences. In our Ice Cream business, we’re crafting the future through innovation and imaginative minds, creating unique products. We spark moments of happiness for people and within the communities where we operate. However, it is not as simple as it may seem. As Ice Cream makers we are serious about happiness. With warm hearts, we create the coolest products.   

A job at Unilever is a career made by you, with development opportunities, benefits and a working culture that embraces diversity and is pioneering flexibility. There’s no better time to join our team!  

Role Responsibilities:

• Order stationary/office supplies and manage the commodities budget.

• Personal assistant duties including diary management, travel arrangements and leave planners for the Head of Manufacturing.

• Support the Leadership team with team activities, recognition awards, vouchers, catering and similar.

• Involvement in and coordination of local project activities including Streets Day, family events, Away Day, school events, local charities and local council programs and similar events.

• Format reports, presentations and correspondence in a high professional standard for the Head of Manufacturing and Leadership team.

• Organise and coordinate special events, conferences, external visitors and team building events for the Head of Manufacturing and Leadership team.

• Maintain group distribution lists for communication.

• Maintain efficient filing recording and information systems.

• Process monthly expenses for the Head of Manufacturing.

• Manage and order team hardware including IT equipment, phones etc. and onboard new employees.

•  Manage and coordinate couriers, mail and deliveries.

• Manage and coordinate monthly engagement activities including team briefs, bbq, ice cream orders, awards and vouchers.

• Support and Coordinate Tier 4 & 5 Meetings.

• Manage factory main passport and presentations with the Head of Manufacturing.

• Manage and complete office-based refurbishments and projects as needed.

• Coordinate invoicing for council, canteen catering, cleaning and landscaping.

• Manage 5S for cleanliness in the canteen, gardens and communal areas.

• Manage Asset control of parcels, giveaways and ice cream products and similar.

• Update factory policies with the latest changes under the direction of the Head of manufacturing.

• Manage large external events including calendar management, location, bookings including annual away day.

What you will need to succeed

Experiences & Qualifications

• Proven experience as an Executive Assistant or Office Manager. 
• Exceptional organisational, planning, co-ordination and time management skills with superior attention to detail, ability to manage competing demands.
• Excellent interpersonal and strong verbal and written communication skills.
• High degree of tact and diplomacy and a respect for confidentiality in all matters.
• Positive, professional, pro-active and, resilient "can do" approach.

Skills

• Superior interpersonal and Communication skills.
• Solid customer service and relationship management skills.
• Experience participating in mediations is required.
• Strong analytical skills and attention to detail.
• Ability to anticipate needs and solve issues proactively.
• Strong multi-tasking skills with a comfort in maintaining multiple, often conflicting, priorities, and deadlines.
• Demonstrated ability to work independently as well as in a collaborative team environment.

What awaits you at Unilever Ice Cream?

The core of Unilever’s culture is captured as Human, Purposeful, Accountable. You will be joining a dynamic, flexible, and inspiring work environment that truly cares about your wellbeing, values what you do and celebrates your success.

This is your opportunity to be part of a purpose-led business and a global community where you can progress your career both locally and internationally. You will also benefit from amazing discounts on external company products, attractive employee referral reward program amongst other benefits.

This is a great opportunity to work within an iconic and global organization. We have gained our reputation as one of the world's most admired employers by providing an environment where individuals can achieve their goals, both professionally and personally.

Make no mistake we expect a lot from our people as they do of us. So, if you can rise to the challenge, don't waste any time - apply now!

Unilever embraces diversity and encourages applicants from all walks of life!

This means giving full and fair consideration to all applicants and continuing development of all employees regardless of age, disability, gender reassignment, race, religion or belief, sex, sexual orientation, marriage and civil partnership, and pregnancy and maternity.

We are committed to making reasonable adjustments to provide a positive, barrier-free recruitment journey. Should you require additional information or reasonable adjustments to allow you to present your best self during this process, please contact anz.talent@unilever.com.

Unilever is an organization committed to equity, inclusion and diversity to drive our business results and create a better future, every day, for our diverse employees, global consumers, partners, and communities.

This means we encourage people with all backgrounds to apply, including Aboriginal and Torres Strait Islander Peoples, Māori and Pacific Peoples, and people with disabilities. Interested in learning more, check out our Reconciliation Action Plan and Workplace Adjustment Policy on the Unilever webpage.

At Unilever we are interested in every individual bringing their ‘Whole Self’ to work and this includes you! We encourage you to advise us at the time of your application if you require any reasonable adjustment so that we can support you through your recruitment journey.